…’bout the Most Important: a short guide on how to manage an event from Saege Team

Do you organize events for your community? If yes, then you should know that some events get tricky when it comes to the details.

Event management is the application of project management to the creation and development of large scale events such as festivals, conferences, ceremonies, formal parties, concerts, or conventions. It involves studying the brand, identifying the target audience, devising the event concept, planning the logistics and coordinating the technical aspects before actually launching the event.

Here are a few tested ways to successfully plan and run your next event:

Theme establishment

Each event needs a reason and topic to drive the set-up of the occasion. Event Management, members, the marketing approach and the visitors will all have the same set-up as the event. In general, a business event which may be a global gathering for a specific industry speaks to its members who are directing organizations inside that industry and in addition by backers picking up mileage publicizing items for the event.

Venue selection

Determination of the venue is another imperative criteria on which are resolved the size of the event. The quantity of members, nearness of the visitors of honor and extra floor spaces required for display reasons for existing are all determinants to the venue choice component.

Event Marketing and publicity

The most basic and the most difficult part in Event Planning is its promoting and attention. This is additionally the most basic part to occasions exposure.
Expansive spending plans for event organizers can clear a path for promoting in TV, radio and daily papers.

People administration and working with speakers

To have effective events, individuals need to work with proper management and have speakers who hold enough learning on the point. The speakers ought to be educated heretofore about the sort of occasion that you are going to arrange, they ought not be in a jiffy to make up their speeches.

Determine your budget.

Having a budget in place will help you make logistical decisions for your event. You probably already have a “total” budget in mind, but it’s important to set a budget for individual items (e.g., venue fees, sponsors, entertainment, etc.). Don’t forget about travel accommodations for speakers and other key participants.

Determine Evaluation Process

How will you determine if your event is a success? Do you measure success by the number of registrants or attendees or is it dependent on you breaking even or raising a target amount in donations?

When you set your initial event goals and objectives, you should also consider how you will evaluate the event to determine your success. But, if your event involves tracking, for example, a silent auction, then you’ll need to put some processes in place to identify goods offered in kind and funds raised at the event.

Stress Management

As event planners, we have one of the most stressful jobs in the world. It’s not even a secret anymore! As an event planner, you are required to wear A LOT of hats. There are so many components of an event that you are constantly juggling from vendors to your clients, budgets and beyond. So what’s most important? Prioritizing what needs to be done can help you when things get tough. Having a clear list to refer back to when chaos sinks in will help keep you focused and eliminate event planning stress. Even if chaos never hits (and we hope it doesn’t!) there are still so many little tasks to keep track of. The “to do list” can be daunting but if you prioritize your tasks you will be ahead of the game. This can be done many ways from simply writing down a checklist to a large CRM.

We hope you enjoyed the read, if so, let us know

Best Regards

Saege Team